PRIVACY POLICY FOR PERSONAL INFORMATION OF RENTAL APPLICANTS AND RESIDENTS
Myan Management Group and its affiliated apartment communities are dedicated to protecting the privacy of your personal information, including your Social Security Number and other identifying or sensitive personal information. Our policy and procedures are designed to help ensure that your information is kept secure, and we work to follow all federal and state laws regarding the protection of your personal information. While no one can guarantee against identity theft or the misuse of personal information, protecting the information you provide us is a high priority to our company and property staff. If you ever have concerns about this issue, please feel free to share them with us.
How personal information is collected. You will be asked to provide some of your personal information when you apply to rent from us. This information will be on the rental application form or other documents that you provide to us or to an apartment locator service, either on paper or electronically. We will collect the following categories of personal data: Social security number, date of birth, current and previous addresses, employer information as well as driver’s license information.
How and when information is used. We use this information only for our business purposes involved in leasing a dwelling to you. Examples of these uses include, but are not limited to, verifying statements made on your rental application (such as your rental, credit and employment history), reviewing your lease for renewal and enforcing your lease obligations (such as obtaining payment for money you may owe us in the future). This information will be shared with the following third parties: LeasingDesk Screening to provide credit worthiness and criminal background screening.
How the information is protected and who has access. We allow only authorized persons to have access to your personal information, and we keep documents and electronic records containing this information in secure areas and systems. Your information will come over to our system, encrypted, and a member of our office staff will contact you to verify the information provided is correct.
How the information is disposed of. After we no longer need or are required to keep your personal information, we will store or destroy it in a manner designed to prevent unauthorized persons from accessing it. Our disposal methods will include shredding, destruction or obliteration of paper documents and destruction of electronic files.
Locator services. If you found us through a locator service, please be aware that locator services are independent contractors and are not our employees or agents—even though they may initially process rental applications and fill out lease forms. You should require any locator services you use to furnish you with their own privacy policies.
Methods of submitting requests to us. You may submit a request to us to get information about the processing of, or access to, your personal data, correct inaccuracies in your personal data, or delete personal data. This request may be submitted to us by via email to the property staff or US Postal Service sent to the leasing office address.
Myan Management Group
520 Silicon Drive
Southlake, TX 76092
www.myanmanagement.com
817-442-8200